Payperwork Pty Ltd in Diamond Creek, Victoria, Australia | Contractor

Payperwork Pty Ltd

Locality: Diamond Creek, Victoria, Australia

Phone: +61 448 441 066

Address: P.O. Box 440 3089 Diamond Creek, VIC, Australia

Website: http://www.payperwork.com.au

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24.01.2022 Handy Hints M A K I N G . C H A N G E S . T O . A N . E X I S T I N G . R E C E I P T . O R . P A Y M E N T Did you know that you can make SOME changes to an existing receipt or payment without having to delete it and reenter it?... Some of the details that appear in the HEADER of the transaction can be changed: the BANK ACCOUNT; the HEADER DETAILS; and the DATE (Note, the Date can only be changed if the receipt or payment hasnt been locked down in a GST report). To change these details simply go into: - ADJUSTMENTS / CANCEL RECEIPTS AND PAYMENTS - Select the MONTH of the transaction - Locate the transaction in the list and RIGHT MOUSE CLICK on it. - Select either CHANGE BANK ACCOUNT or CHANGE DATE or CHANGE DETAILS and follow the prompts R E V E R S I N G . R E C E I P T S . A N D . P A Y M E N T S Did you know you can also easily REVERSE OUT a Receipt or Payment? (this is handy if the transaction was locked down in a GST report). You can use the exactly the same method as above except select DISHONOUR when the menu appears. OR you can select - ADJUSTMENTS / DISHONOURED RECEIPTS AND PAYMENTS - Select the MONTH of the transaction - Locate the transaction in the list and highlight it - Click on the DISHONOUR button on the toolbar (Or right mouse click on the transaction and select DISHONOUR from the menu) - Follow the prompts

22.01.2022 Dear Customers, The Payperwork landline phone is currently out of order - Telstra was supposed to have it fixed by 5pm last night - but now they are not sure it can be done before the 21st!! (However they have assured me this will be fast tracked) Please call on the mobile 0448 441 066 or email [email protected] for any issues... Thank you for your patience

21.01.2022 Sometimes I get asked "What is this figure in G7 (or G18) in my BAS?" Figures G7 (or G18) are ADJUSTMENTS - now where did these adjustments come from? They are transactions dated in a PREVIOUS REPORTING PERIOD that were not locked in a previous BAS. For example, you may have entered a Receipt for November after locking down the Oct-Dec BAS. When doing your Jan-Mar BAS - Payperwork recognises that this transaction was NOT yet included in a BAS so it picks it up as an adjust...ment. You can clearly see on the summary pages of your BAS the first 4 columns are titled "CURRENT PERIOD" and the following 4 columns are titled "ADJUSTMENTS"... any figures that show in those adjustment columns will appear in the G7 (or G18) total. Now what is the difference between G7 and G18? As per ATO guidelines... the adjustment figure is a TOTAL of the adjustments in RECIEPTS (or invoices if on accrural) less the total of adjustments in PAYMENTS (or purchases if on accrual). If the figure is positive it goes into G7 and is added to the income side, if the figure is negative it goes into G18 and is added to the expenditure side. If you want to see EXACTLY which transactions were picked up as adjustments... simply reprint out the BAS with the SUMMARY check box UNTICKED. Any adjustment transactions will be listed as "unreported..from a previous reporting period"

21.01.2022 2.1.34 E X P O R T I N G T O E X C E L Have you ever noticed that MOST of the reports in Payperwork have an EXPORT button? ... If you click on this button INSTEAD of the PRINT PREVIEW button, Payperwork will generate a COMMA DELIMITED FILE. The contents of this file will appear in a window (lots of info separated by commas)... and the NAME of the file (and its location) will appear in the bar at the top of this window. For example: P:\PPWData1\TrBal.txt means that the file TRBAL.TXT can be found on the P Drive, in the PPWDATA1 folder. In 2.1.34 you can now click OPEN IN EXCEL when looking at this window of data and Payperwork will open EXCEL for you with the data! (Providing you have Excel installed on your computer AND csv is recognised as an excel file). You can then format the data (widen columns, add headings, highlight totals etc) as you like, and SAVE or EMAIL the file from Excel.

21.01.2022 E N D . O F . Y E A R . N O T E S . #3 CONTRACTORS TAXABLE PAYMENTS REPORTING Subcontractor Payments Reporting...Continue reading

21.01.2022 H A N D Y . H I N T Trying to clean up before the end of the year? Do you have customers with invoices that are fully receipted in Payperwork BUT are still showing on Statements (or showing as red in your invoice list)? Sometimes, when invoices are part paid over a few receipts.. there can be a fraction of a cent saved in the AMOUNT PAID field of the customers invoice... and, as the TOTAL AMOUNT of the invoice and the AMOUNT PAID do not match exactly, Payperwork marks it as ...outstanding. To fix this, you can use the EDIT AGEING facility in Payperwork... * ADJUSTMENTS / CUSTOMERS / EDIT AGEING * Password is SUPPORTSAIDICOULD * Select the customer. * You will then see 2 grids. The BOTTOM grid is the list of invoices. Locate the invoice that has been fully receipted in Payperwork BUT which is still showing as outstanding. * Change the value in the AMOUNT PAID column of the invoice to 0 and click elsewhere in the grid for the change to take affect. * Now locate the invoice again and RIGHT MOUSE CLICK on the 0 in the AMOUNT PAID field for that invoice. The value should now be exactly the same as the value of the invoice. Click elsewhere in the grid for the change to take affect. * Click Finish. IMPORTANT: THIS IS NOT A REPLACEMENT FOR DOING RECEIPTS AS IT HAS NO AFFECT ON THE CUSTOMER BALANCE. This is just a housekeeping tool.

21.01.2022 HANDY HINTS SUB CONTRACTORS AND TAXABLE PAYMENTS REPORTING If you are in the building and construction industry and you employ subcontractors you need to submit an annual report to ATO by 28th August each year.... Payperwork is able to handle this for you - however there are a few things you need to know... ********************************************** SUPPLIER AS SUB CONTRACTORS ********************************************** 1. If you havent already, you need to set up your subcontractors as SUPPLIERS. - To do this go into ADJUSTMENTS / SUPPLIERS / NAMES AND DETAILS menu. - Create or Edit a supplier so that it contains the Contractors Business Name or Full Name. - include ABN, Address (including State and postcode), Phone Number - TICK the CONTRACTOR check box 2. Check that any payments you have made for this contractor were first put through as PURCHASES and the relevant payments made to these purchases. If you originally only did payments straight to a General Ledger Account you need to delete (or reverse) these payments and put them through to the contractors purchases instead. 3. If the subcontractor DOES NOT have an ABN, they dont belong in this payment system as withholding obligations apply (46.5%) and need to be included on your BAS. ************************************************************************** So, important to note - all Subcontractor Details must be entered and accurate, purchases must be raised for all subcontractor activity and payments must be made to these purchases in order for the reporting to be accurate. ************************************************************************* **************** REPORTING **************** 1. Subcontractors List REPORTS / CONTRACTORS / CONTRACTOR LIST This is a list of all the contractors in Payperwork with their Name, Address and ABN 2. Taxable Payments Report REPORTS/CONTRACTORS/TAXABLE PAYMENTS REPORT This report lists each Subcontractor, with his name, Address, ABN and Phone number, along with all payments made for the year. You can use this report to fill out your form.. OR You can generate a TPAR.CO1 file that can be uploaded directly to your ATO portal. To make use of this feature, click on the "Create ATO File" button on the toolbar instead of the "PRINT" button. You will need to accurately fill in your details on the next form that is displayed (the ATO will not accept the file if information is not filled in correctly) and when you are ready click the OK button - and the file will be generated ready for you to upload!

20.01.2022 v2.1.30 You can now reprint a locked down BAS report and title will include the words FINAL rather than DRAFT

19.01.2022 Its Melbourne Cup Weekend. See you all back on track Wednesday November 7th!

18.01.2022 HANDY HINT! B A D . D E B T S ! Its getting close to the end of the financial year, and before you rollover is the best time to clear off any values from the customers that are either bad debts or other values that need to be removed from the debtors listing. The easiest method is doing a two line receipt - I will put in an example using the Bad Debts account below, but you can use any account you require (for instance, when someone fails to pay the GST on an invoice, the am...ount involved is often not worth the time involved in contacting the customer. Use the method below but use the "Sales" or "Sales of Materials" account instead of "Bad Debts" ********************************************************** Start the receipt ********************************************************** 1. Go to Receipts 2. The date is not important - any date in the current GST reporting period will do. 3. Cheque Details = Put in the customer name and "Write off bad debt" *********************************************************** Line 1 - Add the Customer Line(s) to the receipt *********************************************************** 4. Click on the CUSTOMERS button and select the required customer. 5. You will see the customers balances AND a list of the invoices that the customer owes 6. TICK under the PAY column on the required invoice(s) in the invoice list 7. Double click on the DETAILS column and change the details as required e.g. BAD DEBT WRITTEN OFF (This will show up in customer enquiries and make it clear that it was a bad debt) 8. Click OK ************************************************************ Line 2 - Add the Bad Debt account line to the receipt ************************************************************ 9. Click on the ACCOUNTS button 10. Search and locate "Bad Debts Written Off" - this is an expense account 11. Details - Customer Name and Invoice Number 12. Enter the value including GST BUT PUT A MINUS (-) SIGN in front of the value 13. Leave both GST boxes ticked 14. Click OK *************************************************************** Checking *************************************************************** Note the values at the bottom of the screen - * If you are reporting GST on a CASH basis, both the TOTAL and the GST should be zero. * If you are reporting GST on an ACCRUAL bases, the TOTAL will be zero, but the GST will have the GST proportion showing. This reverses the GST that you paid on the original invoice. Next time you are doing a bank reconciliation, Tag the Zero value receipt! See more

17.01.2022 2.1.42 P R O F O R M A . I N V O I C E You now have the option to PRINT JOB AS PROFORMA INVOICE. Click on Print Preview print the job, there is a dropdown box with various options (Print Job as Claim, Print Job as Delivery Docket and now Print Job as Proforma Invoice). This simply means the heading will say PROFORMA INVOICE instead of Job. It also will not print all the various remittance options when Proforma Invoice is selected.... T O G G L E . L E T T E R H E A D S There is also an option to allow you to toggle between 2 letterheads on your invoices. The two letterheads however MUST be associated with the same ABN. 2.1.41 R E P A I R If Payperwork loses connection with the database before it has completed updating (for example if a network connection is lost, a power outage occurs a computer is turned off while Payperwork is still running) then the database can become corrupt. You will then get an error 3343 the next time you try to access Payperwork. Payperwork 2.1.41 has a REPAIR button added to the "Open existing data" window which will basically run this utility for you. Simply click to highlight the data that has the error, then click on the REPAIR button. Before running this repair, YOU MUST BE CERTAIN THAT NO ONE IS STILL LOGGED IN PAYPERWORK. We also have a utility sitting in your Payperwork program folder (ppwcompact), which I am happy to talk people through or log on and use remotely. However, the REPAIR button should eliminate the need to use this utility.

16.01.2022 v2.1.38 D E F A U L T . I T E M . Q U A N T I T Y When adding an item to an Invoice, Job, Contract or Quote - Payperwork has had the default item quantity as 1 - to make data entry speedy. ... We have now made this DEFAULT quantity editable... i.e. if you wish the default quantity to be 0 or 10 then you can set this up in Payperworks settings: SETUP / PREFERENCES Then select the INVOICES tab You should see an option DEFAULT ITEM QUANTITY. Change this to the number you require. If you dont change the setting the default quantity will continue to be 1.

16.01.2022 V2.1.37 S C H E D U L E R Fix... Those of you using the scheduler to full capacity are finding that it sometimes "hangs" when creating a new appointment. It turns out that occasionally Payperwork was having trouble finding a UNIQUE Key to identify the appointment. v2.1.37 has new code to enable unqiue keys to be generated.

16.01.2022 2.1.35 Fine tuning the EXPORT of the Customer Monthly Balances Report. It now has a HEADER line, and includes "30 day" and "Current" balances.

15.01.2022 Thank you for your patience while I was overseas! All back on deck again now.

14.01.2022 2.1.27 Emailing to customers and suppliers with multiple emails stored. When emailing an individual invoice, you have always had the option of using the dropdown arrow next to the EMAIL button on the Print Preview Toolbar. This has allowed you to select which stored email you wish to use. Simply clicking on the Email button itself always just picked up the first Email stored for that customer. (The same applies for suppliers) But selecting which email to use when doing lar...ge print runs has not been an option till now. Version 2.1.27 now gives you three options when printing BATCHED INVOICES or STATEMENTS or REMITTANCES over a range of customers (or suppliers). * Use ALL email addresses stored for a customer * Use the FIRST email address stored for the customer * Be PROMPTED for which email address you wish to use. These options appear on the Print Preview screen - to the right of the document... and are only enabled when in Batched Invoices, Statements or Remittances as indicated. If Payperwork encounters a customer with only 1 email address stored, it will default to that email address. If Payperwork comes across a customer with NO email addresses stored - then it will put a dummyaddress into the email dialogue box ready for you to modify.

14.01.2022 2.1.28 You can now specify the SUBJECT and MESSAGE body when emailing batched invoices and statements... to save on repeat typing!

14.01.2022 This week emails have been sent out to all current customers with your end of financial year notes.... so keep a look out in your inbox - let me know if you dont receive them!

14.01.2022 2.1.29 has just been uploaded! It allows you to change the name of the PDF when saving it from the print preview screen.

14.01.2022 2.1.39 C O N T R A C T . F I X E S PPW was getting an error when using the POST HOURS facility from within an existing Job or Contract when it came across an appointment in the scheduler that was finished after midnight.... The contract value wasnt updating if a change was made.

12.01.2022 E N D . O F . Y E A R . N O T E S . #1 I am attempting to send out END OF YEAR notes but the bulk emails are getting error messages. Please bear with me IF you you receive the email more than once. In the MEANTIME, here are the 1st of the documents being emailed....Continue reading

11.01.2022 Happy New Financial Year. Dont forget to go through your End of Year Notes!

10.01.2022 2.1.32 (beta) Weve been looking at customer data with very large contracts and which uses the scheduler to post employee labour hours. We found a few bugs which 2.1.32 addresses:... 1. When printing the SCHEDULED VS ALLOCATED HOURS report from the scheduler, the report was repeating itself if the SAME Job Number for the target JOB/CONTRACT was also used in invoices. e.g. If there were two invoices with the same job number as the job/contract in question.. the information for that job/contract was printed a total of three times. 2. When printing the SCHEDULED VS ALLOCATED HOURS report from the scheduler, it was including hours from other jobs that had the same link key.... it is perfectly valid for there to be duplicate keys, the report just needed to recognise which ones pertained to the job it was currently printing. 3. When inside a contract / job / invoice etc... clicking on the HEADER for the column LABOUR DATE sorted that column in alphabetical order instead of date order. 4. When running the mouse over the JOB/CONTRACT appointments in the scheduler with the ALLOCATED HOURS legend turned on, the number of hours allocated shown in the yellow pop up box included hours to jobs with duplicate keys. The internal information was correct, the colour code of the jobs/contracts was correct - just the yellow box info showed extra information.

09.01.2022 Handy Hint. Tradelink users... did you know that you can automatically generate a pricelist each month? Simply log onto the Tradedoor website and select SETTINGS / PREFERENCES and then scroll down to the section titled SCHEDULE MONTHLY PRICE BUILD.... Set the following options: ENABLED COMPLETE PRICE LIST (you can select Frequently ordered items instead if you prefer) DEFAULT PRICE DOWNLOAD FORMAT CSV and check your EMAIL address is correct. Scroll back to the top of the page and select SAVE You SHOULD then get a monthly email letting you know your pricelist build is ready for you to download (and then subsequently you can import it into Payperwork)

09.01.2022 2.1.34 Looking for volunteers to test the latest enhancement! This new feature allows you to adjust the value of selected lines in a transaction by a percentage UP or DOWN.... That is to say, you can select lines in the transaction (all the lines if you wish) and use up and down arrows to NUDGE the price up or down by 1%, 25% even 100% if you wish. This feature needs testing though - so looking for someone who will double check the figures and use a variety of item types (pricelist etc, unit rate items) and general ledger accounts.

09.01.2022 NEWS! Just putting the finishing touches on the automatic BANK RECONCILIATION feature. Finished coding for ... Commonwealth Bank CSV Downloads NAB CSV Downloads ANZ CSV Downloads Westpac CSV Downloads - any volunteers for beta testing? WHAT DOES THIS NEW FEATURE DO? ************************************************** Most banks now have the facility to DOWNLOAD your STATEMENT in CSV format. Payperwork now allows you to import that file and AUTOMATICALLY tag your Bank Rec with transactions of the same date and value. It then does a second pass looking for transactions with the same value but within a 5 day range of the statement date (as we dont always get the dates exactly right do we!) Payperwork then gives you the chance to create Payments / Receipts or Funds Transfers from UNMATCHED lines on the STATEMENT... automatically filling in information such as DATE, VALUE, BANK ACCOUNT and DESCRIPTION from the bank statement line. You will of course need to select the relevant General Ledger Account or Customer Invoice or Supplier Purchase. You can also manually tag both the BANK STATEMENT and your BANK RECONCILIATION for those pesky transactions that you might have added up together or put through as a very different date.

08.01.2022 HANDY HINT: Its great to do backups - but there are a few things you can do to make these backups more useful! 1. DO NOT LEAVE YOUR BACKUP DRIVE CONSTANTLY CONNECTED TO YOUR COMPUTER... or at least remember to disconnect a usb backup. Why you ask?... Many viruses go through ALL the connected devices they can find, including networked drives and usb drives. So backups are often encrypted along with your other data and rendered useless 2. STORE A BACKUP OFFSITE A backup located at the same place as your computer can be affected by a fire or other disaster (theft, flood etc) as easily as the computer containing your original data. So its a good idea to take a backup and store it elsewhere some times. 3. ROTATE YOUR BACKUP DEVICE Do not rely on one piece of hardware on which to save your data. Hardware can fail, so its a good idea to have at least two devices to backup onto. Many Payperwork users are in the good habit of using a different device for each day of the week... e.g. Monday backups, Tuesday backups etc. 4. DONT RELY ON AN AUTOMATIC BACKUP. Automatic backups are great so I am by NO MEANS suggesting you should stop doing them, however I have a couple of issues with them: The first is they may need a device to be constantly connected and as I mentioned in point 1 this is not ideal from a virus point of view. So use an automatic backup by all means, but do a manual Payperwork backup as well. The second problem is that if you need my help to recover data, I am much more familiar with finding data that Payperwork has backed up than I am with a backup program that I may never have seen before. The third potential problem is the backup may be taken while the files have not finished updating, perhaps the transaction file has updated and not the balances file... so the backup itself is not taken at an ideal time. If you do a backup from within Payperwork... the files are all locked and no editing can be done until the complete backup is finished. 5. ALL YEARS BACKUP Make sure you do an ALL YEARS BACKUP from within Payperwork at least once a year (after rollover? Perhaps again if you go into an old year and change something?) Keep this backup in a safe place. If disaster strikes, you want to make sure you can recover your previous financial years data too! 6. CUSTOM PRICELIST BACKUP Dont forget the custom pricelist (if you have one e.g Reece, Tradelink, L&H, Middys, CNW) needs backing up also! The custom pricelist is NOT backed up with the standard backup. You need to select the BACKUP CUSTOM PRICELIST option from the backup menu. Cheers!

08.01.2022 2.1.33 Linked Files (Handy Hint AND Program Enhancement).... Did you know you can LINK files on your computer to your transactions? Quotes, Jobs and Invoices all have the facility to associate files such as site pictures, spreadsheets, work JSAs, and working diagrams to name a few examples. If you have these documents stored on your computer (or network) you can simply open the transaction (quote, Job or invoice) and click on the LINK button on the toolbar. From there you can Navigate through your folders and files and select the appropriate file with a double click. In the future, you can then open the transaction and again click on the LINK button on the toolbar to see what files belong to it. Clicking on the files shown in the LINK will open the default program associated with that file (e.g. a PDF file might open adobe, a JPG file might open PAINT or WINDOWS PICTURE VIEWER). Some systems were getting a strange CREATE PACKAGE prompt .... however upgrading to 2.1.33 should help to prevent this from happening. When you EMAIL the transaction, you can elect to email all the LINKED files at the same time by TICKING the "INCLUDE LINKED FILES IN EMAILS" option.

06.01.2022 If your virus protection software is stopping you from emailing from Payperwork... you may need to find a way to "whitelist" PPW.exe!

06.01.2022 Personal question for my plumbers out there - I am looking for a Caroma Vintage Gold Hinge Jarrah Premium Timber Toilet Seat Bottom Fix 301110. Anyone know where to get one at a reasonable price?

05.01.2022 2.1.26 CNW Pricelist modifications. The pricelist supplied by CNW has undergone some changes... and with that, Payperwork has also been adapted to cope. Firstly - the product groups are very different. So not only did the group file need changing, but all the code within Payperwork that uses the groups to search and calculate Markups also needed changing. ... Secondly - the LIST price on items that had a RRP based on more than 1 unit (i.e. 100) was also showing per multi (i.e. List price per 100) but the Cost and Trade prices were showing as per 1. We are waiting for some clarification on MAIN GROUP headings, but anticipate that both the GROUP FILE and the PPW PROGRAM UPGRADE will be available in the next day or two.

05.01.2022 E N D . O F . Y E A R . N O T E S . #2 BAD DEBTS Before you rollover is the best time to clear off any values from the customers that are either bad debts or other values that needto be removed from the debtors listing. Below is an easy method of clearing off these figures. The bad debts account is used in the examples but you can use any account that you require. For instance: When someone fails to pay the GST on an invoice. The amount involved is often not worth the time in...volved in contacting the customer. Use the method below but use the Sales or Sales of Materials account instead of Bad Debts. Go to Receipts Date: Not important. Just use any date in the current GST reporting period. Cheque Details: Customer name and Write off Bad debt. Line 1 Click on the Customers button and select the required customer. You will see the customers aged balances and the list of invoices that the customer owes. Tick under Pay on the required invoice(s) in the invoice list. Double click on the Details column and change the details as required. Eg Bad debt written off. (This will show up in customer enquiries and make it clear that it was a bad debt). Click on OK. Line 2 Click on the Accounts Button. Search & locate the Bad Debts Written Off account. Details: Customer Name and Invoice number. Value: Enter the value incl. GST but put a minus (-) sign in front of the value. Leave both GST boxes checked. Click OK Note the totals at the bottom of the screen. If you are reporting for GST on a Cash basis, both the Total and GST will be Zero. If you are reporting for GST on an accruals basis, the Total will be zero but the GST will have the GST proportion showing. This reverses the GST that you paid on the original invoice. Next time you are doing a bank rec, Tag the Zero value receipt on the bank rec.

04.01.2022 2.1.40 J O B . C A R D S Some new format options have been added when printing Job Cards to allow more space for handwriting (the grid lines were a little too close together for some!)

03.01.2022 Import your bank entries and let Payperwork automatically match them against your bank reconciliation! Any entries not matched can either be tagged manually, or used to create Receipts / Payments or Funds Transfers on the fly.

01.01.2022 2.1.40 B A N K . R E C O N C I L I A T I O N A couple of new enhancements have been added to the BANK REC! ... 1. When you click on a line in the grid, a small arrow will now appear in the right hand corner of the DETAILS columns. Clicking on this arrow will show you the details of that receipt/payment. That is, it will show you where it was posted (customer, supplier or general ledger account), the number of lines that made up the receipt/payment, the bank account, the GST component. 2. The toolbar has a new EDIT button. Clicking on this button will take you to an area that can allow you to: DELETE the receipt or payment DISHONOUR (reverse the receipt or payment) CHANGE THE DATE (if not already locked down in a BAS) CHANGE DETAILS (of the header line only) CHANGE BANK ACCOUNT. Dont forget to make use of the feature from v2.1.31 that allows you to import your bank statements and let Payperwork automatically match them against your bank reconciliation! Any entries not matched can either be tagged manually, or used to create Receipts / Payments or Funds Transfers on the fly. Check out the post from February for the video!

01.01.2022 BACKUPS. (reposting from earlier) With all the ransomware going around... not to mention the odd computer failure... We cannot stress enough the importance of regular backups. Backups! Every time you log out of Payperwork you are asked the question - HAVE YOU CHECKED FILES AND BACKED UP? Dont just happily click yes, please actually Check your files and BACKUP!!!! END OF DAY / BACKUP DATA...Continue reading