UIG Safe Work Apps | Science, technology & engineering

UIG Safe Work Apps

Phone: +61 3 9975 8655

Address: 2 eastspur Court 3137 Kilsyth South

Website: http://www.uigsafeworkapps.com.au

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25.01.2022 UIG recommend using Chrome or Microsoft Edge browsers for web portal access.

25.01.2022 Why toolbox meetings are vitally important!!! Tool box meetings help to ensure clear two way communication of important information between management and staff, generally in an informal yet effective manner at the work or construction site. Toolbox meetings should not only address a relevant site related safety or procedure topic, but should also include sufficient time for the discussion of current or expected site safety issues, hazards, and the rectification of previously... raised issues/hazards as well as allowing time for attendees to ask questions and seek further clarification. Organisations have a duty of care to ensure that these meetings take place on a regular basis, and, furthermore, that the meetings are actually conducted in an appropriate manner and thus serve their purpose to educate and enforce all aspects of safety,safe working and site awareness. Organisations need to ensure that their employees are receiving the right information in a suitable manner and that the supervisor or foreman who conducts the meeting is doing so to an expected standard. In addition, organisations need to be able to quickly prove to relevant authorities that the meetings are indeed taking place, the range of topics being covered and who has attended.

25.01.2022 Thinking of upgrading to Premium? Here are some of the additional features and functions that you will have access to: SYSTEM ENHANCEMENTS. Audio recordings will be stored on and are accessible via the UIG Toolbox App web portal as opposed to on the device (meaning that if the device is ever lost, stolen or damaged, the Toolbox Meeting recordings are unaffected).... All meeting report details will be stored on and are accessible via the UIG Toolbox App web portal (once again, meaning that if the device is ever lost, stolen or damaged, the Toolbox Meeting details are unaffected). Additional quantity of generic Toolbox Meeting topics over and above the standard offering. WEB PORTAL ADMINISTRATION ENHANCEMENTS. Review and download previously conducted meeting reports. Review and download previously conducted audio recordings. Upload your own unique Toolbox topics (unlimited quantity accessible by your organisation only). Pre-loading of employee details (name and email address) into web portal meaning foremen do not need to manually enter these details. Unique searches with the premium edition can be done in real time on the one screen, as opposed to reviewing multiple meeting reports and emails as with the standard (Free) edition thus further saving time and minimising expense. Provision for individual foreman login. A foreman can be issued their own username and password for web portal access. This allows the foreman to create their own topics, create their own pre-start meetings and add their own attendees from their own work crew. Conduct unique searches, such as: how many meetings has Peter West attended this year? what topics has Peter West attended? which foremen generally conduct ‘quick’ meetings? which employees are often late arriving at Toolbox meetings? EFFICIENCY ENHANCEMENTS. Create meeting foreman/leading hands and allocate access privileges. Allocate categories and assign topics to them. Allow particular/all foremen/leading hands to create their own (individual) categories and topics. Create ‘Urgent’ topics that must be conducted by all foremen/leading hands before any other topics can be conducted. Control the quantity of licences being used. New foremen/leading hands will receive an automated email with their activation code once their details are entered into the system. Therefore, transitioning new users to the UIG Toolbox Meeting App is automated, seamless and efficient. Foremen can upload and create their own topics for their own individual (site/date specific) use.

25.01.2022 Advantage for Office Administration Staff. whether being self employed, or working for a small business through to a large national operation employing thousands of people, the time pressures and constant requirement for efficiency within the office is the same. The UIG ToolBox App saves precious time. the processing of toolbox meeting paperwork, both the preparation and post meeting processing, is a time consuming exercise that can now be eliminated, freeing up offic...e staff to concentrate on other activities. requests from HR or management for provision of previous meeting completed paperwork, or, requests for meetings conducted by a particular foreman, meetings attended by a particular employee, meetings conducted at a current site or meetings conducted having covered a particular topic etc, can now be extracted and provided almost immediately. this is in stark contrast to searching through numerous filing cabinets full of paperwork, assuming that the paperwork is present and has been correctly filed. See more

24.01.2022 INITIAL RELEASE (Standard Edition Free) March 2014 Version 1.0 Operation and features are exactly the same for Android and Apple. Minimum Requirements:... - Apple: iOS5. - Android: 4.0 Ice Cream Sandwich. Version 1.0 Standard (Free) Features: 1. Free to use. 2. Access to preloaded tool box meeting topics. 3. Generates reports for management and attendees via email. 4. Automatically determines meeting location. 5. Allows for review and replay of previous meetings on device. 6. When entering attendee details the App matches names from device contacts list. 7. Records audio of entire meeting (stored locally on device). 8. Captures group photo. 9. Captures digital signatures of all attendees. 10. Allows for updating of late arrival and early departure of attendees. 11. Allows for the input and update of site related issues (safety issues, procedural issues etc). 12. Unlimited quantity of attendees. 13. Audio recordings are not stored on the UIG Toolbox App server. 14. Meeting reports are not stored on the UIG Toolbox App server.

23.01.2022 How the UIG Tool Box Meeting App saves an organisation time and money: eliminates paper shuffling. eliminates lost/damaged paperwork and the effort that needs to go into getting signatures again (especially when attendees have moved to new sites). allows quick and efficient retrieval of any/all previous toolbox meetings when requested by compliance, authority or insurance auditors.... foremen do not need to prepare before a meeting or collate paperwork after a meeting. helps to reduce workplace injury via better instruction, constant access to relevant site and site safety information. See more

22.01.2022 How the UIG Toolbox App works: Regardless of whether the UIG Toolbox App is being used on an Apple or Android smart phone or tablet, operation is simple and straight forward (note: operation and presentation is exactly the same on both Apple and Android platforms, thus, users do not have to learn two different methods when using different devices). At the start of the meeting, the foreman selects one of the many available topics (automatically pre-loaded in the App). He can r...Continue reading

22.01.2022 Screenshots showing initial welcome screen, meeting topic selection, meeting in progress, site issues, attendee acknowledgement, group photo, digital signature, review of previous meetings.

21.01.2022 Advantages for the employee: provides undeniable proof that the employee attended the meeting. employee now has a record of attendance at toolbox meetings in his/her own possession thus if proof of attendance is ever required, this can be provided by simply accessing their email. allows the employee to review toolbox topics which are vital for their own safety in their own time. Employees now have access to all topics/questions/answers for all the topics they have... attended. allows the employee to familiarise himself with new and historical site safety information. See more

20.01.2022 Users of iOS9 have been experiencing intermittent issues with meetings not uploading and meeting attendees not receiving their email reports as expected. Investigations have found certain incompatibilities which have been rectified in the form of a minor upgrade to the iOS version of the ToolBox App. Version 1.0.3 has been submitted for approval and should be available for upgrade in the next few days. This issue affects both free and premium users who are using iOS9. Other versions of iOS and all Android users are not affected by this issue.

19.01.2022 An overview showing the typical use and associated benefits of the UIG Safe Work Apps Tool Box Meeting App. https://www.youtube.com/watch?v=v2oEImPRGE8

18.01.2022 Version 1.0.9 of the app has been released in the Android and iOS stores. check it out.

17.01.2022 Advantages for the foreman: minimal preparation. topics can be chosen as attendees are arriving. eliminates the possibility of employees saying I wasn’t told that.... proves to management that the meeting took place in professional and appropriate manner. does not need to liaise with anyone else to organise a meeting. no paperwork required as all reports and supporting information are automatically sent electronically. No need to post or fax to the office the signature sheet etc. (Note: in some jurisdictions, a copy of the tool box topic text may be required to be posted on a site notice board. In these instances, the foreman only needs to print one piece of paper, which is a copy of the summary report). if a signature sheet gets lost or damaged, there is no proof that the meeting took place. With the UIG Toolbox App, even if the foreman loses his phone or tablet, all relevant meeting information and proof is safely stored in the UIG Toolbox Cloud (premium version). this information can be accessed at any time. allows the foreman to monitor site safety and site related issues. See more

16.01.2022 UIG Toolbox Meetings ‘Features and Functions List’ updated for V1.0.6 - everything you need for your safety meetings https://t.co/canxDELlN5

15.01.2022 UIG ToolBox Meeting App can found on Apple iTunes here: https://itunes.apple.com//app/toolbox-meetings/id840552252

15.01.2022 Toolbox App - Setting a topic to URGENT forces all safety meetings within your org to run this topic. See FAQ 18 at https://t.co/goPZ0dvehN

13.01.2022 Historically, Toolbox Meetings have been used by organisations to identify, highlight, educate and clarify safety issues, safe work methods and other site related instructions whereby a supervisor or foreman communicates with a group of employees. Meetings are usually conducted at a work site (not a meeting room), usually once a week (best practice) and should not take any more than 15 minutes. However, these meeting are normally documented using paper which can, and often... is, lost or destroyed. There are numerous toolbox meeting modules embedded within site safety type software packages whereby the the paper now appears on the screen in exactly the same format. There has to be a better way The UIG ToolBox App was designed in relation to numerous requests, being: we want a toolbox App that just does toolbox meetings. we don’t want to have to subscribe to expensive site safety software just to get the module we need. we want the App to be fully featured we don’t want a simple electronic version of the paper system mated to a calendar for reminders it needs to do more than that. it needs to be easy to use. it needs to be cost effective. It needs to work on the existing smart phone/tablet devices we currently have. For these, and many other reasons, the UIG ToolBox App has been created. It does everything you need. Its free to use. Its available for both Apple and Android smart-phones and tablets. It aids compliance. It saves time. Its ready for download, now.

11.01.2022 Version 1.0.4 of the Toolbox Meetings App has now been released for both Android and iOS. New features and greater web admin integration.

10.01.2022 What the UIG Toolbox App aims to do: The UIG Toolbox App eliminates the guesswork and assumptions commonly associated with toolbox meetings. It provides factual evidence that proves: A meeting actually took place.... Not only that the meeting took place but, what was said, who attended, who arrived late, who left early, proves that the meeting and its topic was worthwhile and appropriate. The UIG Toolbox App records the audio of the meeting, captures digital signatures of the attendees, captures a group photo of the attendees at the end of the meeting whilst recording GPS location tagged against start and finish times. This App proves BEYOND DOUBT that the meeting took place, where it took place, who was there and what was said. See more

09.01.2022 Version 1.0.6 of ToolBox Meetings App now released - enhancements to background operations with revised server synchronisation methodology.

08.01.2022 Toolbox Meeting App currently being used in USA, UK, Canada, South Africa, Mexico, Australia, New Zealand, France, India, Argentina, Brazil

07.01.2022 In certain circumstances, being able to accurately and confidently answer questions such as these may be vital. The paper based toolbox meeting methodology is ineffective, wasteful, non-productive and very much out of date. Time wasted in getting toolbox topic information from the office to the site and further time wasted in getting the signature of attendance sheet/s from the site back to the office assuming these pieces of paper are not lost or destroyed is ineffective and... unnecessary. Through the use of commonly available smart phones and tablets, an electronic version is now available that not only addresses these issues but assists in improving meeting effectiveness, reduces costs, aids compliance and provides management with proof, and therefore peace of mind, that these vitally important meetings are taking place in the manner expected. The UIG Toolbox App is the cost efficient, effective answer to these and other Tool Box Meeting related issues.

07.01.2022 Foreman and attendee details can now be imported by .csv - saves time for large organisations. Further info at https://t.co/tMAGzYpRBT

06.01.2022 Version 1.0.7 about to be released - new features, enhanced reliability. More information soon.

06.01.2022 Version 1.0.3 of UIG ToolBox Meetings App for iOS has been released to address bugs detected in iOS9. The upgrade can be found here: https://itunes.apple.com//app/toolbox-meetings/id840552252 All iOS users are encouraged to upgrade. Android users are unaffected.

06.01.2022 Issues have been detected with iOS9. An update for the Toolbox App - 1.0.3 - has been submitted and will be available for upgrade soon.

04.01.2022 However, when the questions, from an authority, or quality insurance auditor, consist of: do you conduct toolbox meetings? how often do these toolbox meetings take place? who attends these meetings?... who conducts these meetings? where do these meetings actually take place? what topics are covered? The response is often one of paper shuffling whereby crumpled papers with smudged signatures are produced which in effect prove nothing more than smudged signatures were recorded on crumpled paper..Using a paper based toolbox meeting methodology, organisations either cannot answer or cannot answer quickly more in-depth relevant questions such as: how often are topics repeated? how often have certain employees heard the same topic more than three times? which foremen are effective communicators? which foremen consistently have rushed or very quick meetings? are the foremen making sense to the employees? which employees are often late or leave early? how can you be sure an employee was actually at the meeting? how can you be sure that the meeting ACTUALLY TOOK PLACE AT ALL? If you don’t know, you can’t answer.

04.01.2022 Advantages for Management and HR Department: in the event of an audit or inspection by an authority, toolbox meeting reports can be easily and quickly called upon. allows the organisation to prove that the meeting took place (listen to the discussion, see the photo with GPS co-ordinates, review the signatures of those who attended the meeting). Eliminates doubt as to whether meeting took place or whether employees were simply asked to sign a signature of attendance sh...eet. as meetings actually take place, site safety and safe working procedure communication is greatly improved. allows management to determine which supervisors are effective communicators and which are not. allows management to quickly review and determine which sites are afflicted by site safety issues, which sites are safer than others, which sites are responsive to rectification of site safety issues. allows management to review what topics are being discussed with which employees. allows management to see hurried or rushed meetings (and patterns thereof). allows management to see which employees are consistently late or leave early from Tool Box meetings. eliminates having to chase up supervisors to send through toolbox meeting information or get back into the office signature sheets. See more

04.01.2022 Commonly asked question: Can I have multiple administrators? Answer - Yes. Multiple administrators are possible, just make a request at the 'Contact Us' section of the website and leave the administrator's details including their name and email address. We will then add the new administrator for you. www.uigsafeworkapps.com.au

04.01.2022 UIG ToolBox Meeting App can be found on the Google Play Store here: https://play.google.com/store/apps/details

02.01.2022 Commonly asked question: Do all attendees need to have an email address? Answer: Yes. Emails are sent after each meeting providing proof of attendance. Attendee's email addresses can be from any email system, they do not need to be a company address.

02.01.2022 Did you know?: The UIG Toolbox Meeting App does NOT need a working internet connection to conduct and document your safety meetings.

02.01.2022 Toolbox Meetings App V1.0.6 can be downloaded now for iOS and Android at https://t.co/5NvE6appsD

01.01.2022 FUTURE RELEASE (Premium Edition Subscription) T.B.A. The premium edition will offer the same functionality as the standard edition along with the following additional features: 1. Audio Recordings will be stored on the UIG Toolbox App server.... 2. All meeting report details will be stored on the UIG Toolbox App server. 3. Subscribers will have access to the UIG Toolbox App server in order to: review and download previously conducted meetings. review and download previously conducted audio recordings. upload of unique tool box app topics (unlimited quantity). preloading of employee details into foreman’s UIG ToolBox App. conduct unique searches, such as: - How many meetings has Peter West attended this year? - What topics has Peter West attended? - Which foremen generally conduct quick meetings?? - Which employees are often late arriving at ToolBox meetings?? Unique searches with the Premium edition can be done in real time on the one screen, as opposed to reviewing multiple meeting reports and emails as with the Standard (Free) edition thus further saving time and money. It is expected that the Premium Version will be available mid 2014.